Manual Submission Workflow

Phase 1 Manual Submission Workflow

If you are looking to apply manually, please review the steps below to ensure your application is completed and submitted properly.

Step 1: Complete the Application

Agents must be registered. To receive a quote, include the following: 

  • A completed Colorado FAIR Plan Risk Submission Form and supplementals (accord forms will not be accepted)

  • 5 years of loss runs (if applicable)

In addition, agents must confirm on the form that they have received declinations from three admitted companies within 45 days and provide the following:

  • Name of Company

  • Date of Declination

  • Reason for declination 

Send the application to COFP@xceedance.com 

Subject line: Quote Request

Step 2: Receive and Review the Quote

Underwriting will acknowledge receipt of the application. Please allow 5 business days for review. If additional information is required, you will be contacted via email. Please monitor emails carefully and respond within 5 business days to maintain the requested effective date. If eligible for coverage, Underwriting will offer a quote - an application will be included with the quote.  

If requesting a revised quote update, please email COFP@xceedance.com 

Subject Line: Revised Quote request -  Quote ID <insert ID>

Step 3: Request to Bind

To bind, submit the following:

  • The fully completed Colorado FAIR Plan application signed by insured/agent (be sure to include payment preferences)

  • A copy of the quote being bound

  • Any other subjectivities specified by underwriting


Requests to bind should be sent to COFP@Xceedance.com. All risks are subject to inspection. Please ensure the insured's telephone number is provided.

Subject line: Request to Bind Quote ID <insert ID>

Step 4: Make Payment (Once Approved)

Once approved, the following will be sent to the agent:

  • A copy of the policy

  • A copy of the invoice

If the insured is billed, a copy of the invoice will be sent to the insured with a link to make a payment. 

Payment Timeframes: 

Mortgagee billed  - 90 days

Insured billed – 21 days

If payment is not received, the policy will flat cancel.

Need Help?

If you still have questions about the Manual Submission process for commercial property, please call our toll free number (833) 554 - 5525 for assistance.